BusinessBuilder

UK INVOICING

The core information a UK invoice needs to carry.

BusinessBuilder should reuse approved business, customer and work information when preparing invoices, while prompting for any information that is required and not yet stored.

Official source: GOV.UK — Invoices: what they must include
01

Core invoice information

A standard invoice needs clear identifying and transaction information.

Unique invoice number
Business name, address and contact information
Customer name and address
Description of goods or services
Supply date and invoice date
Amounts and total owed
02

Handle VAT and business structure correctly

Additional information can be required depending on whether the business is VAT registered, a limited company or a sole trader. BusinessBuilder should ask for the relevant facts rather than guess them.

VAT number where applicable
VAT amounts/rates where applicable
Registered company information where applicable
Sole-trader information where applicable
03

Connect invoicing to completed work

The operational benefit comes from knowing when something is ready to bill and reusing customer/work details already stored.

Ready-to-invoice state
Agreed payment terms
Due date
Paid / overdue status

BUSINESSBUILDER EXAMPLE

When a job is completed, BusinessBuilder already knows the customer, site, work description and business identity. The invoice step should be a review of the final numbers, not another data-entry exercise.

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